RESPONSABLE ADMINISTRATIF (VE) ET FINANCIÈR(E) H/F – YAOUNDÉ – GIZ CAMEROUN

négociable Expires in 2 semaines

JOB DETAIL

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RESPONSABLE ADMINISTRATIF (VE) ET FINANCIÈR(E) H/F – YAOUNDÉ – GIZ CAMEROUN

DESCRIPTION DE L’OFFRE

Background

BACKUP health is mandated for the period April 2020 to March 2023 to support governmental and civil society partners to leverage funding from global (health) financing mechanisms for the strengthening of their health systems. To achieve this goal, the project will collaborate with partners in four focus countries (Cameroon, Kyrgyzstan, Malawi and Nigeria) primarily on three main areas:

  • Strengthening national coordination of global health financing
  • Strengthening national health systems
  • Improving the management of health services at the decentralized level particularly with regard to the integration of globally financed program

Participation by civil society, key and vulnerable populations, human rights and gender equality are critical factors for program success and serve as cross-cutting topics for the project.

BACKUP’s work is made possible by core finance and administration processes and procedures that are managed in compliance with GIZ’s rules and regulations. Some of the key tasks will involve contract management, procurement, financial monitoring, accounting and office management.

  1. Responsibilities

BACKUP Health seeks to employ a qualified professional in the area of finance and administration in Cameroon who will work in close collaboration with two technical advisors, BACKUP’s team in Germany, the Bilateral Programme team and the GIZ Country Office.

The administrative professional is responsible for:

  • providing administrative and financial services to the project
  • effectively coordinating her/his services with the BACKUP project staff in-country and headquarter
  • organizing the project’s office management and project-related events
  • financial planning, monitoring and accounting
  • ensuring that financial and administrative regulations are complied with

In this context, the position holder performs the following tasks in close collaboration with the BACKUP team (in country and headquarter) as well as the Bilateral Programme team:

  1. Tasks
  2. Administration

The administrative and finance professional

  • is responsible for organising administrative and logistical aspects of project activities (meetings, workshops etc.) in collaboration with the bilateral project to look for synergies and economies of scale
  • processes all relevant contract formats (e.g. local consulting contracts, subsidies, financial agreements) and supports the partners during the application process (e.g. GIZ terms and conditions)
  • ensures that information about administrative procedures is exchanged between BACKUP project staff (in-country and headquarter), bilateral project and partners
  • monitors the availability of office supplies and equipment and carries out procurement in accordance with guidelines
  • supports the project office manager in maintaining the project inventory system (OnSite Assets)
  • is responsible for filing documents in reference files or in DMS in line with GIZ’s filing rules
  1. Procurement

The administrative and finance professional

  • procures office supplies, equipment and service locally, issues invitations to tender and processes orders up to 2,500 EUR in accordance with GIZ regulations
  • prepares service contracts (hotel, catering, etc.) for conference services, issues invitations to tender and processes orders up to 20,000 EUR in accordance with GIZ regulations
  • checks goods and service invoices, receipts and other (delivery) papers and payment instruction
  1. Finance and accounting

The administrative and finance professional

  • helps prepare project budget planning
  • checks the project’s monthly requests for funds before release
  • monitors the monthly accounting and financial plans and informs the BACKUP controller accordingly
  • is responsible for financial management, such as cash withdrawals, ensuring correct management of petty cash, bank accounts, preparing and entering vouchers
  • supports recipients of BACKUP funds, checks financial reports for completeness and correctness according to GIZ standards and accompanies audits (if necessary)
  • checks travel expense statements of BACKUP staff for approval by the supervisor
  1. Reporting and communication with the bilateral project
  • Coordinate planning, execution and monitoring of all national, regional and district activities jointly with the bilateral project’s administration team to ensure a coherent and seamless support in the health sector from GIZ.
  • Conduct regular meetings with the bilateral project manager to update on progress, report on results and seek guidance on key challenges.
  • Integrate into the bilateral project’s regular team meetings and operational planning events.
  1. Other duties/additional tasks

The administrative and finance professional

  • Performs other duties and tasks at the request by the BACKUP / GIZ management
  • reports without any delays to the supervisor and BACKUP on all problems in administration and compliance with the rules
  • regularly updates personal competency on GIZ process and regulation framework

PROFIL REQUIS

  1. Required qualifications, competences and experience

Qualifications

  • University degree in economics, finance or similar area and qualification in business administration desirable (equivalent of BA or MBA)

Professional experience

  • At least 7 years’ professional experience in a comparable position, preferably within GIZ.
  • Working experience in the regional programmes/projects is preferable

Other knowledge, additional competences

  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • Language skills: Excellent spoken and written English and French
  • in-depth understanding of accounting
  • broad experience of administration
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

 Expected starting date: 01.11.2020

Assignment Period:  2 years renewable

Place of employment: Yaounde

 Closing date: 18.10.2020

 Internal Classification: Professional 4T, Reports to Programme Manager

 Application submission: Interested and suitable applicants should forward their applications including a detailed Curriculum Vitae (maxi 2 pages), a one-page cover letter addressing the applicant’s motivation and three (3) professional references via the GIZ-CM online recruitment platform : https://gizkamerun.jobs.net

Women are strongly encouraged to apply.

 Important note: Recruitment at GIZ is not subject to any fees nor mediation. Any fraudulent information detected will result in the elimination of the application of the current and future recruitment process. Only selected candidates will be contacted. Unsuccessful files will be destroyed six months after the date of publication.

Click here to apply.

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