Summary of Key Functions:

• Administration and implementation of operational support services
• Budgetary and financial administration support
• Human Resources Management services support
• Facilitation of knowledge building and knowledge sharing

1. Administration and implementation of operational support services

• In collaboration with the Operations Team, review the quality and timeliness of services provided by reference to corporate standards and by reference to standards/indicators established within the Office and Operations Unit.
• Support Office compliance of operations with UN/UN Women rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets and monitoring of achievement of results.

2. Budgetary and financial administration support

• Support Office compliance with UN Women rules and regulations of financial processes, and implementation of the effective internal control framework.
• Support Office Management in the budgetary planning and monitoring
• Ensure all financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures.
• Review and verify accuracy and relevancy of the supporting documents for payments and financial reports.
• Ensure that all supporting documents on financial transactions are secured and properly filed.

3. Human Resources Management services support

• Assume overall responsibility for attendance and leave management monitoring;
• Help ensure proper administration of staff.
• Support the Office Management in the maintenance and implementation of the proper performance management and learning strategy for the office.

4. Facilitation of knowledge building and knowledge sharing

• Contribute to knowledge building and sharing with regards to management and operations within the Office.
• Synthesis of lessons learnt/best practices and sound contributions to relevant knowledge networks and communities of practices.
• Sound contributions to knowledge networks and communities of practice.

Impact of Results

CORE VALUES / GUIDING PRINCIPLES

·       Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

·       Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

·       Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

CORE COMPETENCIES

·       Ethics and Values: Demonstrate and safeguard ethics and integrity

·       Organizational Awareness: Demonstrate corporate knowledge and sound judgment

·       Development and Innovation: Take charge of self-development and take initiative

·       Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

·       Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication

·       Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others

·       Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

·       Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge

·       Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making

FUNCTIONAL COMPETENCIES

·       Ability to administer and execute administrative processes and transactions;

·       Ability to manage business processes re-engineering, and implementation of new systems

·       Ability to perform work of confidential nature and handle a large volume of work;

·       Ability to priorities work and to multi-task;

·       Focuses on result for the client and responds positively to feedback;

·       Ability to handle web-based management systems;

Excellent knowledge of office software packages;

Education :

FEMALE CANDIDATE ARE STRONGLY ENCOURAGED.