Duties and Responsibilities
Under the direct authority of the UNDP Resident Representative, the supervision of the Deputy Resident Representative and the PPRD Project Manager (PPRDPM) and in close collaboration with Assistant Resident Representative (Governance and crisis Prevention), the Regional coordinator will run the day-to-day activities of each region. The regional coordinator is responsible of the activity’s implementation in the field.
- The Regional Coordinator is responsible for the management, planning, implementation of the PPRD in the region under the supervision of the DRR and the PPRDPM:
- Manage the direct implementation by planning of different steps of the implementation process, take timely decisions and actions to ensure results are achieved, while ensuring coherence between various programmatic components;
- Draft baselines whenever possible, to allow for proper oversight and monitoring of regional results and programme impact;
- Prepare and ensure the secretariat of the regional meetings of the Programme (Regional committees, clusters,), in support of the National Coordination, and make the necessary follow-up of the implementation of all the decisions taken;
- Draft the regional work plans, activities, budgets, operational plans, tools and methodologies to ensure efficient project implementation;
- Draft the progress reports and presentations and ensures quality financial and narrative reporting to concerned partners in line with pre-determined deadlines;
- Provide programmatic and technical advice to the PPRDPM on the approach, based on identified needs. The Regional Coordinator will ensure that needs of different specific target groups, including women and youth as well as people with disabilities groups are taken into account;
- Ensure linkages and integration of various pillars under the Programme whenever possible;
- Ensures timely and adequate reporting against plans, including timely and articulate progress reports;
- Identifies risks and challenges to the program and provides advice to the DRR and the PPRDPM on mitigation strategies;
- Ensures appropriate levels of visibility and public awareness on results and ongoing activities;
- Ensures that appropriate environmental and safety standards as well as due diligence are applied to the relevant activities in the program;
- Building strategic partnerships
- Maintain dialogue with regional partners and stakeholders to advocate, promote and advance organizational issues, priorities, interests and competencies for a successful Programme delivery.
- Coordinate and collaborate with regional clients, partners and stakeholders to link and harmonize approaches and to promote common interests and achievement of results.
- build effective partnerships with regional UN Agencies, NGO’s, Associations, Traditional and religious leaders, communities;
- Identify new regional partnership in collaboration with the PPRDPM.
- Overall Project management :
- As PPRDRC, she/he will be responsible for the regional implementation of the programme activities.
- Supervise and lead the regional programme unit team;
- Manage the regional operations of the Programme namely: a) financial management of the Program by ensuring the integrity of the financial systems, the review of budgetary requirements in accordance with the rules and procedures of UNDP; b) human resources management: performance of team staff in order to promote better performance;
- Enable regional partners to be more effective through working in collaboration with other humanitarian and development actors in accordance with the principle of partnership. The regional Coordinator (i) provides accountable leadership, facilitating all regional activities and maintaining a strategic vision; (ii) ensures regional coordination regarding the areas covered; (iii) is responsible for Drafting the regional action plan and monitoring of the implementation with the priorities outlined in the Programme document.
- Liaise with the regional Follow-up Committee of the National Coordination to assure the overall direction of the activities at the regional level;
- Identify and obtain any support and advice required for the management, planning and control of the activities at the regional level;
- Engage with relevant regional counterparts to assess the situation of women affected by violent conflict, and especially sexual violence, and support the building of regional and local capacities for addressing the impact of conflict on women and youth;
- Assist in building a regional network of partners and stakeholders to strengthen the incorporation of a conflict and peacebuilding-sensitive lens across all development programs and support the implementation conflict assessments in conjunction with other key regional actors (Regional Government representatives, UN agencies, NGOs, CBOs, traditional authorities, etc.);
- Liaise with any regional suppliers and regional implementing partners.
- M&E, Reporting and Communication:
- Develop a draft of M&E regional online information system for measuring projects’ impact, and report on the progress;
- Report on a regular basis on progress vis-à-vis a clear outline of regional duties and expected results on regular basis as well as work plans to relevant regional staff;
- Preparation of various communication initiatives, including a monthly progress report, input to UNDP County Office newsletter and input to the UNDP cooperate website.
- Building knowledge and capacity
- Actively support knowledge building, sharing and applying in the programme.
- Ability to make new and useful ideas work
- Scales up innovation for greater impact;
- Expands understanding of the subject by clients an inspires action
- Facilitates learning by failure and measured risk taking through pilots
- Ability to persuade others to follow
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
- Excellent analytical and organizational skills required;
- Ability to plan own work, manage conflicting priorities, report on work progress and delivery outputs in a punctual manner;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexities;
- Sets clear performance goals and standards; executes responsibilities accordingly.
|People Management |
- Ability to improve performance and satisfaction
- Identifies and nurtures collaborations between diverse professions
- Creates environment of excellence, collaboration and engagement
- Takes appropriate and timely people management decisions
- Resolves complex conflicts, makes difficult people management choices
- Takes an active interest in coaching others
- Ability to listen, adapt, persuade and transform
- Effectively represents division /team / program / project in formal settings
- Communicates new ideas and approaches for the division / team / program / project in a convincing manner
- Articulates a compelling summary of UNDP’s value added in dynamic operating contexts / partnership dialogues
- Combines the capacity to identify opportunities, establish frameworks for interaction and maintain and grow relationships
- Ability to get things done
- Creates new and better services
- Creates an environment that fosters excitement for work
- Uses substantive mastery to model excellence and motivate performance
- Role models sound judgement and solution-orientation in delivering results in complex conditions
- Responds to demands and pressure with a command of situational leadership and judgement
- Demonstrating and applying professional and/or technical expertise/knowledge of the post or discipline.
- Applies knowledge to support the unit/branch’s objectives and to further the mandate of the UNDP
- Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself personally
- Demonstrates expert knowledge of the current program guidelines and project management tools and manages the use of these regularly in work assignments
|Results-based Management |
- Effectively managing core and non-core resources to achieve organizational results.
- Identifies country needs and strategies using a fact-based approach
- Sets performance standards, monitors progress and intervenes at an early stage to ensure results are in accordance with agreed-upon quality and timeframes and reports on it
|Partnership Management |
- Ability to engage with partners and forge productive working relationships
- Demonstrates excellent inter-personal skills;
- Possesses the ability to motivate staff and mobilize colleagues and partners in the best interest of achieving results.
|Representation and advocacy |
- Ability to productively share UNDP knowledge and activities (at UN and other venues)
- Advocates for the inclusion of UNDP’s focus areas in the public policy agenda
- Brings visibility and sensitizes decision makers to relevant emerging issues
- Builds consensus concerning UNDP’s strategic agenda with partners on joint initiatives
- Leverages UNDP’s multidisciplinary expertise to influence the shape of policies and programs
- Demonstrates political/cultural acumen in proposing technically sound, factbased approaches/solutions
- Dialogues with national counterparts and other stakeholders to strengthen advocacy efforts, incorporating country, regional and global perspectives
- Demonstrates cultural sensitivity, political savvy and intellectual capacity in handling disagreements with UNDP’s policy agenda in order to promote and position UNDP in complex environments
|Stress Management |
- Maintaining a professional profile while under stress
- Able to work under pressure and coordinate multiple activities and processes simultaneously;
- Maintains a respectful and responsible work style;
- Manages emotions.
|Corporate Competencies: |
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
|Management and Leadership |
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates openness to change and ability to manage complexities
- Ability to lead effectively, mentoring as well as conflict resolution skills
- Demonstrates strong oral and written communication skills
- Remains calm, in control and good humored even under pressure
- Proven networking, team-building, organizational and communication skills.
Required Skills and Experience
At least a Master degree preferably in Economics, Political or social Sciences, International relations, Development, Project Management, or other related areas or professional experience equivalent to the required level.
· Minimum of 10 years of relevant work experience in institutional capacity building, early recovery, crisis prevention, peacebuilding and economic regeneration.
· Knowledge of 3*6 Methodology;
· Experience in project management preferably with UNDP
Work experience in crisis, post-conflict and/or humanitarian setting is an asset.
Fluency in English and working knowledge of French are required
Use of local languages in the regions (pidgin; etc…) is desirable.
· Significant and proven skills in results-based management with preference for experience with UNDP programming
· Solid expertise in liaising with local and senior administration and regional counterparts;
· Sound skills and demonstrated experience in facilitation, consensus-building, multi-stakeholder processes and negotiation;
· Sound analytical skills;
· Proven experience in training, networking and coordination skills;
· Excellent communication and inter-personal skills and ability to establish and maintain effective partnerships and working relationships with internal and external parties in a multi-cultural environment;
· In-depth knowledge of human development situation in the SW/NW Regions and recent history/events/…
· Sound time management and organizational skills with the ability to handle multiple tasks;
· Focuses on impact and result for the client and responds positively to feedback;
· Consistently approaches work with energy and a positive, constructive attitude;
· Capacity to work under pressure, manage stress and adapt to rapidly evolving situations;
- Ability to use computers and office software packages and advance knowledge of spreadsheet and database packages (MS Word, Excel, etc.) and experience in handling of web-based management systems.