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Offre d’emploi à ONG PAIC – USAID : Grants Officer, CIT USAID/OTI Cameroon Program

  • Region: Toutes les régions
  • Nom entreprise ou personne: PAIC - USAID
  • Type de contrat: CDD
  • Publié le : 11 janvier 2019 12 h 12 min
  • Expire : Cette annonce a expiré
USAID-Grants Officer, CIT USAID/OTI Cameroon Program

Description

Offre d’emploi à ONG PAIC – USAID : Grants Officer, CIT USAID/OTI Cameroon Program

English version
USAID/OTI Cameroon Program
Title: Grants Officer
Department: CIT
Employee Status: Full Time
Reports to: Grants Manager
Location: Maroua

BACKGROUND
Creative Associates International Inc. is a dynamic and fast-growing professional services firm that specializes in international development in the areas of education, democratic transitions and stabilization in post-conflict environments. Based in Washington, DC, the firm has a field presence in 20 countries worldwide with a strong and diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID) and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earned a solid reputation among its clients and missions worldwide and is well-regarded by competitors and partners alike.

PROGRAM DESCRIPTION
Creative Associates International Cameroon Limited (Creative Associates) is preparing for the implementation of USAID’s Office of Transition Initiatives program in Cameroon: le Programme d’Appui à l’Initiative Communautaire (PAIC). The program will be working to strengthen inter-community relations through local initiatives, empower youth, and increase social cohesion. The USAID/OTI Cameroon program will work at the local level in partnership with local organizations.

To lead and support the implementation of the Programme d’Appui à l’Initiative Communautaire (PAIC), Creative Associates seeks to engage a highly qualified and motivated team. All positions, including positions based in Yaoundé, are full time and require a willingness to travel throughout northern Cameroon. Creative Associates is especially interested in receiving submissions from women applicants. Only qualified candidates who follow the application instructions will be contacted.

POSITION SUMMARY
The Grants Officer is responsible for supporting a distinct portfolio of program activities. This includes developing grant ideas in collaboration with the Program Development Officer (PDO), supporting and monitoring grant implementation, closing grants and maintaining all required electronic and paper files. The Grants Officer is a member of the Activities Management Team (AMT), which is comprised of a PDO, Grants Officer, and Procurement Officer. S/he will closely coordinate with the other members of the AMT to ensure that projects are developed, implemented, and monitored in a manner that advances program goals and strategy objectives. This position will be based in the Maroua office, with program activities expected to be carried out throughout the Far North. Extensive and frequent travel throughout the Far North is required.

REPORTING & SUPERVISION
The Grants Officer reports to the Grants Manager in Maroua.

PRIMARY RESPONSIBILITIES
Primary responsibilities include but are not limited to the following:
General
– Participate in regular PAIC team meetings to discuss current country context issues, present and discuss activity ideas, and report on the progress of activity implementation.
– Contribute to the political analysis, impact assessment, and participate in strategy development to advance the program goals.
– Provide observations and analysis of local sociopolitical, development, and security trends.
– Develop and maintain positive working relations with grantees, local partners, stakeholders, and beneficiaries in target villages, communes, departments.
– Responsible for use of the USAID Office of Transition Initiatives (USAID/OTI) database for program development and management purposes, including updating information weekly on activities.
– Manage all aspects of assigned grant portfolio throughout all stages of project development, implementation and closure, according to the program’s Activity Cycle and its established timelines.
– Explain PAIC activity implementation approach and Creative and USAID/OTI policies and procedures to approved local partners and grantees.
– Responsible for supporting the weekly updates to activity notes in the OTI/Database and capturing observations and information from the field on the outputs, outcomes, and impact of activities.
– Play an active role in activity monitoring and evaluation and contribute to the feedback loop, which uses information gathered about ongoing activity implementation to inform development of new activities.
– Any other duties and tasks as needed and assigned.
Activity Identification and Development
– Support Program Development Officer to identify potential local partners, grantees, and/or grant activities as directed by the Regional Program Manager, Chief of Party, and USAID/OTI Country Representative (OTI/CR).
– Contribute to project ideas with estimated budgets and present them in Yellow Light meetings.
– Determine which award mechanism is the most appropriate for the activity (grant under contract, short-term technical assistance, or Direct Delivery of Goods and Services).
– Once project concepts are approved by USAID/OTI, assist the Program Development Officer in the design of activities to include brief description of activities to be implemented, objectives, timelines for implementation, expected results and plan for how activity will be monitored and evaluated (objectives, expected results, indicators, timeline, etc.) with the support of the M&E and procurement Departments.
– Support the Program Development Officer and Procurement Officer to work with potential local partners and grantees in the development of financial and administrative components of the activities, including detailed budgets, disbursement timelines and procurement plans.
– Assist the Program Development Officer draft scopes of work for short term technical assistance (consultants).
– Ensure grant documentation and clearance is complete and filed for each activity.
– Prepare and provide information on monthly financial projections for activity expenditure.
Activity Implementation
– Responsible for managing the implementation of cleared activities and the administrative and financial supervision of assigned activities, including compliance with budgets, disbursement timelines and procurement plans.
– Assist the Program Development Officer with the technical supervision of assigned grant activities.
– Serve as local partners’ day-to-day contact for all issues related to activity implementation.
– Conduct field visits weekly and submit Activity Notes to the OTI Database in a timely manner
– Manage associated timelines and USAID/OTI reporting requirements for individual grant activities.
– Monitor grant portfolio pipeline of financial commitments and disbursements.
– Review and confirm funds availability for all procurement needs, in close collaboration with the Finance Manager and other Finance staff.
– Monitor strategy objectives/action plan for assigned grant portfolio per the approved activity work plan.
– Ensure compliance with USAID/OTI and Creative policies, procedures and regulations, throughout activity implementation.
– Prepare justifications for modifications of activities in close coordination with the Program Development and Procurement Officers.
– Update the USAID/OTI and Creative databases and provide relevant information to the Program Development Officer and/or Monitoring & Evaluation Officer for input in the OTI database and OTI/Anywhere.
– Monitor project progress against the approved project implementation timeline. identify delays and work closely with the Program Development Officers and Procurement Staff to ensure projects stay on track.
– Flag and work with Program Development Officers, Procurement Officer, and Finance staff to quickly resolve implementation issues.
– Responsible, with the Procurement Officer, for the financial and administrative management of activity implementation.
– Prepare required documentation for engagement of short term technical assistance.
– Update budgets and work with the Procurement Officer to adjust procurement plans and disbursement timelines, as needed, in coordination with the Program Development Officer.
– Process procurement requests for activities, in coordination with the Program Development Officer and Procurement Officer. Review requests for payment prior to submission to the Finance staff.
– Responsible for ensuring that hard copy and electronic activity files are up to date in the USAID/OTI and Creative database and on OTI Anywhere.
– Responsible for maintaining project trackers.
– Prepare documentation and monitor hand-over process of property and expendable property.
– Responsible for ensuring accurate and quality information is recorded about the implementation of all activities and collecting information on program activities, including numbers of beneficiaries is adequately reflected in the OTI database
Activity Close-out
– Verify that the grantee or local partner has complied with terms of the activity agreement and required deliverables.
– Collect final reports and/or other related deliverables from local partners and grantees, in coordination with the Program Development Officer.
– Update grant status and grant closing trackers.
– Responsible, with Procurement Officer, for reviewing budget expenditures on activities and the financial and administrative close out.
– Ensure complete, audit-compliant documentation is filed.
– Contribute to the Final Evaluation Reports and prepare project documents for closing.
– In coordination with the Program Development Officer and M&E Officer provide documents and information (e.g., number of beneficiaries, outputs, outcomes, and/or impacts) on the activity to ensure M&E information is captured in the database and activity files prior to activity close out.
– Obtain all documentation for final transfer of property and expendable goods procured as part of the activity.
– Travel to project sites for follow up/support on activity implementation, as needed.

REQUIRED SKILLS & QUALIFICATIONS:
– Four-year university degree in public administration, economics, finance, business administration, or a related field required is required.
– Minimum of four (4) years of general work history is required
– Two or more years of specific experience working with grants development, project narrative development, grants proposal writing, grants budget development, grants monitoring and tracking, reporting and/or field project management required.
– Experience working with international donors/funding bodies required
– Previous working experience in the Far North is highly desired.
– Demonstrated experience reviewing and negotiating budgets, reviewing financial reports, preparing for and monitoring audits of grantees, and file management.
– Willingness and ability to develop in-depth understanding of USAID’s Automated Directives System (ADS), Acquisition Regulation (AIDAR), and the US government’s Federal Acquisition Regulation (FAR), and the regulations which apply to PAIC activities and awards.
– Willingness and ability to travel throughout the Far North of Cameroon.
– Good communication and interpersonal skills are required.
– Capacity to understand and analyze national, regional, and local politics, and the creativity and analytical capacity to design activities that relate to critical issues in the Far North.
– Prior experience with USAID or US Government funded projects is highly desirable.
– Problem solving, stress management and time management skills are required.
– Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
– Excellent record keeping, and documentation skills are required.
– Experience of working in a conflict environment is a plus.
– Written and spoken fluency in French required and proficiency in English desired.
– Fluency in one or more of the local languages used in the northern Cameroon is highly desired.
– Ability to work under pressure and efficiently handle multiple tasks.
– Ability to work both independently and as a part of a team.

HOW TO APPLY
CV requirements for candidates applying for jobs with Creative Associates PAIC

PLEASE NOTE: YOU MAY APPLY FOR MORE THAN ONE POSITION. FOR EACH POSITION, PLEASE SUBMIT A SEPARATE APPLICATION AND SEND A SEPARATE EMAIL WITH THE TITLE OF THE POSITION IN THE SUBJECT OF THE EMAIL.

All candidates who wish to be considered must submit their CV in the form below:
– Personal information and contacts (cell (s) and email), physical address, nationality and professional profile.
– Brief summary of the qualifications of the candidate – not more than 10 to 12 lines of text.
– Diplomas in reverse chronological order (newest to oldest). Please do not include primary school education.
– Professional experience in reverse chronological order (newest to oldest). Your work experience should be listed as follows for each job:
– The dates of commencement and termination
– The title of the job held
– The structure or employer (business, NGOs, state, community)
– The designated responsibilities or tasks
– Achievements or expectations of your efforts during the period of such employment. Please do not include experience as a Trainee
– Please include any additional information relevant to the job you are applying for, such as:
– Detailed language skills.
– Other skills (e.g. computer skills, Animation capacity or training of trainers, etc.)
– Publications or studies (if available) OR TRAINING COMPLETED
– Driving license (either vehicle or motorcycle)

– Please include at least three references names (full name, title, contact and email address).

Applicants Must Follow all of the Following Steps to Be Considered for Employment:
– Submit your application in one email to recrutement@crea-paic.com  with the following documents:
– Curriculum Vitae with three professional references, including at least two former supervisors
– Submit a cover letter indicating the reasons for your interest in the position. The subject of the email must indicate the position title and location.

Deadline: 27th January 2019

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